Complete guide for managing vehicles, workshop projects, work orders and showroom
A complete solution to manage the entire repair lifecycle
The vehicle is linked to the client, the project to the vehicle and work order, documents and payments are generated directly from the project — no double entry.
A complete file for every vehicle that comes to the workshop
Click "Vehicles" in the sidebar, then "Add a vehicle"
Search by name or phone — or create a new client directly from the same page
Registration (required), make, model, year, fuel, VIN, mileage
The vehicle is immediately available to create workshop projects
Each vehicle has a complete history of all its workshop visits — number of repairs, date of each project, documents and payments. Accessible from the vehicle detail page.
Create and track each job from opening to completion
Search by registration plate — the client's name and make appear automatically
Choose between standard repair or accident/claim, then the bay location
Select the technician from the available workshop staff list
Enter current mileage reading and the complaint reported by the client
Attach an existing work order or create one later from the project
The system starts timing the repair as soon as the project is created — elapsed time is displayed in real time to monitor how long each vehicle has been in the workshop.
Precise tracking of every stage in the repair process
Full detail of all parts and services performed with their costs
Open project details, click "Create Work Order" — vehicle data is pre-filled automatically
Note what the client reported and what you found during the initial inspection
Search for each part or service, enter quantity and price — total is calculated automatically
Normal / Urgent / Critical — start date, expected finish and estimated hours
Print in professional format to hand to the technician or keep digitally
The work order is converted into an official client invoice with a single click — no re-entry needed.
Generate all official documents directly from the project
From the workshop projects list, click the view icon
You'll see the list of linked documents and a "Create" button for each missing type
The document is pre-filled with existing data — edit as needed then save
Print in professional format or export as PDF to send to the client
Document vehicle condition before and after repair
Before repair — During work — After completion
Technicians can upload photos directly from their smartphone camera via the mobile browser — no separate app required.
Track vehicles under warranty and manage warranty repairs
Repairing a vehicle under manufacturer warranty does not generate a client invoice. Always document the work in the work order for tracking claims with the dealer.
Manage vehicles for sale with complete files and sales documents
Each team member sees and does only what their role requires
Automatically keep the client informed about their vehicle's progress
When the project status changes to "Completed" or "Delivered", the system automatically sends a WhatsApp message to the client using the number in the vehicle file.
Workshop messages use officially Meta-approved templates — messages are delivered reliably with the "Official Business Account" badge.
Time-saving tips and common mistakes to avoid
Review the stat cards: how many vehicles pending? how many completed?
Always search by registration plate first — if it exists use the existing file, otherwise create a new one
Before any work begins, take complete photos of the vehicle and upload them to the project immediately
Update each status as it changes — the client receives an automatic WhatsApp notification at the end
Ensure the invoice and delivery note are created and signed before the vehicle leaves the workshop